Are you tired of managing your staffing agencies and contingent workforce on time-consuming and inefficient manual spreadsheets, in-house databases or Sharepoint-like websites?
Are you looking for a vendor management software solution that will centralize and automate these processes for you?
If so, it’s likely that you have already researched vendor management systems (VMS) and how they can help your organization manage staffing agencies and its contingent workforce.
Vendor management software solutions are a type of software as a service (SaaS) that allow businesses to centralize, automate and consolidate all processes that help build a successful contingent workforce program.
This includes everything from vendor management, compliance, project management and much more. The result is improved visibility and control over all contingent workforce processes, which leads to benefits such as significantly reduced costs, improved vendor decisions and internal efficiency gains.
In this blog, we’re going to dive into the software as a service aspect of a VMS - looking at what exactly SaaS is and how a SaaS VMS solution can benefit your organization’s contingent workforce program.
What is software as a service?
Software as a service is a cloud-based software solution in which software providers deliver software, through either a website or an application, to clients over the internet. SaaS is an umbrella term for a wide variety of technology solutions that are available on a subscription basis, including accounting software, point of sale systems and, in this case, vendor management software.
SaaS represents a change from the traditional on-premise software model, in which your organization would be responsible for the integration, maintenance and day-to-to running of the solution.
In an SaaS agreement, your organization will own a license to use the software as opposed to actually owning the software itself. That means the software vendor is responsible for hosting, maintaining and ensuring uptime of the software on behalf of your business - taking all of these responsibilities completely out of your company’s hands.
How will your business benefit from a SaaS solution?
Depending on the software vendor you choose to go with, investing in a SaaS vendor management software can help your organization realize huge benefits that improve your overall staffing agency and non-employee workforce management.
Here are just a few of the key ways your business will benefit from an SaaS vendor management solution:
Fast implementation and reduced time to benefits
An SaaS software application is already installed and figured in the cloud, meaning your organization can start using it to manage your vendors and non-employee workers almost instantly. All you’ll need to do is onboarding and to set the software up so that it works perfectly with your vendor management processes, there will be no time-consuming installation and configuration steps before deployment.
Here at Conexis VMS, for example, we pride ourselves in our ability to get new clients up-and-running with our vendor management software solution in as little as 48 hours. Not only that, but we’re just a toll-free phone call away for further assistance.
Customization and integration
SaaS applications are typically designed to be customizable, as well as integrate with other systems, so that you have a solution that’s designed for your specific staffing agency management and contingent workforce needs.
Not only that, SaaS applications also take any software and security headaches completely away from your team. Those using a SaaS will be able to completely focus on improving how they manage their staffing agencies, without having to worry about software uptime or issues.
Cost savings
The use of manual spreadsheets to manage your staffing agencies and non-permanent workforce may seem less expensive on the surface, but are you taking into account the hidden risks and rogue spend that a lack of centralization, visibility and control that these processes bring?
While a VMS will cost a little more than manual spreadsheets, the soft and hard cost savings that you’ll realize as a result will be huge. You will be able to reduce vendor risk, track and monitor vendor performance, standardize rates across your entire business, eliminate costly mistakes and much more!
In the past, VMS solutions were only developed for companies with large contingent workforce spend.
Conexis VMS - as the very first vendor management system designed to automate and consolidate the entire non-employee workforce and staffing agency management process with no minimum spend requirements - has changed that.
Interested in learning more about how our innovative vendor management system will ensure your organization is able to successfully gain visibility and control over its staffing agencies and temp workers/independent contractors? Get in touch with Conexis VMS today.